Transfer Policy of Government & Implementation: What an RTI Case Against Nagar Nigam Prayagraj Reveals

Is the Transfer Policy of Government & Implementation real or merely exists on paper? An RTI case against Nagar Nigam Prayagraj reveals that some officers have remained in their positions for over 10 years, questioning the efficacy of the policy. Full details, including emails and relevant links, provide crucial insights into this matter.

Every year Uttar Pradesh notifies a transfer policy. Yet what happens when a citizen asks a municipal corporation to prove that it actually implemented the policy? Here, then, is one answer.

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Transfer Policy of Government & Implementation — why the gap matters

The Transfer Policy of Government & Implementation are, in fact, two very different things. First, there is the policy: a document that the Government of Uttar Pradesh issues each summer. Second, there is implementation: the paper trail that should follow, namely eligibility lists, screening-committee minutes, transfer orders, and written reasons for anyone who stays. Above all, the policy exists because long tenure in one seat breeds vested interests, especially in engineering, audit, tax assessment and sanitation.

However, who checks whether an urban local body actually implements the policy? In October 2024, an RTI applicant asked Nagar Nigam, Prayagraj exactly that question. Nearly two years later, after one first appeal, one second appeal and four hearing dates, the Nigam has still not answered it. Therefore, this case study documents the RTI application, the reply, and the appeal before the UP State Information Commission. In addition, it lists the official contact details that every citizen needs in order to ask the same question of their own public authority.

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The RTI application on transfer policy implementation

Item	Detail
Portal	UP RTI Online — https://rtionline.up.gov.in/
Registration No.	NGNPR/R/2024/60143
Date filed	06 October 2024
Public authority	Office of Nagar Nigam, Prayagraj, 1 Sarojini Naidu Marg, Prayagraj – 211001
Public Information Officer	Shri Arvind Kumar Rai, Additional Municipal Commissioner
Applicant	Shri Indradev Yadav, Village & Post Chilh, District Mirzapur

Four questions on government transfer policy implementation

Specifically, the application asked for the following:

1. First, Class I and II officers — date of joining Prayagraj, length of stay, place of first posting, and also the official CUG mobile number.
2. Second, Class III employees — posting details, date of commencement in the district, as well as the district from which each employee came.
3. Third, Class IV employees — the same details, including any inter-district transfer.
4. Finally, transfer policy implementation — does Nagar Nigam Prayagraj follow the Government’s Annual Transfer Policy, and if so, what step-by-step action has it taken?

None of this is unusual. In fact, every item already sits in the Nigam’s service records and, equally, on the State’s HRMS portal, Manav Sampada. Point 4 therefore simply asks for the compliance file that the transfer policy of government itself requires each department to maintain.

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Timeline of the transfer policy RTI: from application to the Information Commission

Date	Event
06/10/2024	Initially, the applicant files the RTI online, asking about the transfer policy of government and its implementation.
05/11/2024	Then the 30-day limit under Section 7(1) expires with no reply — in other words, a deemed refusal under Section 7(2).
Late 2024	Next, the applicant files a first appeal with the First Appellate Authority, Nagar Nigam. However, the FAA holds no hearing and passes no order.
22/01/2025	Consequently, the applicant files a second appeal before the UP State Information Commission — Registration A-20250101887, File S10/A/0496/2025, Court S-10.
19/06/2025	First hearing. Beforehand, the applicant files a written submission on 18/06/2025.
17/11/2025	Eventually the PIO sends his first and only reply (D-380/Adhi/2025) — that is, 407 days after the application.
28/01/2026	Meanwhile, the Commission orders both parties to file proper statements and, moreover, warns that final orders may follow.
23/03/2026	Second hearing. Again, the applicant files an evidence-led brief on 22/03/2026.
08/06/2026	Third hearing — adjourned, because the presiding officer is on leave.
03/09/2026	Finally, the fourth hearing. Once more, the applicant files a written statement on 02/09/2026 (Diary D-020920260099).

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What the PIO sent on transfer policy implementation, and what it proves

On 17 November 2025 the PIO sent two things. The first was a staff directory listing name, designation, date of joining and department, plus mobile numbers for Group A and B only. The second was a one-paragraph statement that the State’s transfer policy dated 11 June 2024 exists and that, furthermore, the Nigam makes local transfers “as per administrative need”.

Notably, the reply left out:

• Place of first posting, as well as district of origin, for any employee.
• Any transfer trail whatsoever.
• Above all, the transfer policy compliance file — eligibility lists, screening-committee minutes, proposals, orders, retention exceptions with recorded reasons, and Manav Sampada logs.
• Any exemption under Section 8 to explain the omission, either.

In short, a directory is not a transfer history. Likewise, a policy citation is not evidence of implementation.

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Evidence of non-implementation: tenure data from the Nigam’s own directory

Ironically, the incomplete reply provides the strongest evidence in the case. Using the PIO’s own dates and then counting to 3 September 2026, the picture looks like this. For reference, the last column measures each tenure against the three-year district benchmark for senior officers.

Senior officers (Group A)

To begin with, the senior cadre:

Officer / Employee	Post	In Prayagraj since	Tenure	Against the 3-year benchmark
Anil Kumar Maurya	City Engineer (Civil)	01-02-2016	10 years 7 months	Hence 7 years 7 months over
Balendu Mishra	Chief City Auditor	23-07-2021	5 years 1 month	Thus 2 years 1 month over
Raj Kumar Sharma	Chief Finance & Accounts Officer	11-08-2021	5 years	Likewise 2 years over
Dr. Bijay Amrit Raj	Veterinary & Welfare Officer	25-10-2021	4 years 10 months	Therefore 1 year 10 months over
Radha Krishna Lal	Executive Engineer (Electrical)	26-11-2022	3 years 9 months	Consequently 9 months over

Mid-level officers (Group B)

Next, the Group B officers show the same pattern: (Transfer Policy of Government & Implementation)

Officer / Employee	Post	In Prayagraj since	Tenure	Against the 3-year benchmark
Girish Kumar	Assistant Engineer (Civil)	23-11-2021	4 years 9 months	Hence 1 year 9 months over
Dambar Singh	Assistant Engineer (Civil)	13-07-2022	4 years 1 month	Similarly 1 year 1 month over
Dr. Rampujan Srivastava	Assistant Municipal Commissioner	06-10-2022	3 years 11 months	Thus 11 months over

Field-level staff (Group C, illustrative) (Transfer Policy of Government & Implementation)

Finally, at the field level the tenures run even longer:

Officer / Employee	Post	In Prayagraj since	Tenure	Against the 3-year benchmark
Deependra Pratap Singh	Sanitary & Food Inspector	21-07-2009	17 years	Indeed 14 years over
Ashwani Kumar Verma	Sanitary & Food Inspector	27-12-2010	15 years 8 months	Likewise 12 years 8 months over
Himanshu Kumar	Revenue Inspector, Zone-1	15-03-2017	9 years 5 months	Hence 6 years 5 months over
Amit Kumar	Revenue Inspector, Zone-4	22-04-2017	9 years 4 months	Similarly 6 years 4 months over
Sunil Kumar Shekhar	Tax Superintendent, Zone-1	02-08-2018	8 years	Therefore 5 years over
Ram Saxena	Junior Engineer (Civil)	12-07-2018	8 years	Equally 5 years over

Moreover, Senior Clerks have held the same desk since 2008–2012, Drivers since 1993, and Sanitation Supervisors since the late 1980s, adhering to the Transfer Policy of Government & Implementation that ensures personnel are allocated based on agency needs and employee capabilities.

Why weak transfer policy implementation is a governance problem

These are exactly the functions that the transfer policy of government targets. Consequently, if the Nigam had implemented the 2024-25 policy, some of these officers should have moved, and for anyone who stayed a written reason should exist. Because the Nigam refuses to produce the compliance file, one of two things must be true: either nobody carried out the exercise, or else its outcome is embarrassing. Either way, the public has a right to know.

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What the Government’s Annual Transfer Policy 2024-25 requires for implementation

The Government of Uttar Pradesh notified its transfer policy for 2024-25 on 11 June 2024. According to public reports (readers should, of course, verify against the Government Order), the policy provides that:

• Group A and B officers become eligible for transfer after three years in a district or, alternatively, seven years in a division.
• Similarly, departments should ordinarily move Group C and D employees who exceed the prescribed tenure, subject to a cap on transfer volume.
• All transfers must then be completed within a fixed window (ordinarily by end-June) and routed through Manav Sampada.
• Furthermore, every department must prepare eligibility lists, record screening-committee decisions, and document reasons for exceptions.

Each of these steps creates a document. As a result, Point 4 of the RTI asked for those documents. To date, however, the Nigam has produced none of them.

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RTI Act provisions that govern a transfer policy case

Section	Relevance
7(1)	First, the PIO must supply information — including transfer policy implementation records — within 30 days.
7(2)	Otherwise, silence beyond 30 days counts as deemed refusal.
8	Next, the only permissible grounds for withholding — yet the PIO cited none.
19(5)	Moreover, the PIO carries the burden of justifying any refusal.
19(6)	Similarly, the FAA must decide within 30–45 days — in this case it never decided.
20(1)	₹250 per day of delay, up to ₹25,000, for delay or an incomplete or misleading reply. Hence a 377-day delay reaches the ceiling on its own.
20(2)	In addition, the Commission may recommend disciplinary action.
4(1)(b)	Finally, every public authority must proactively publish employee particulars.

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Contact details of the public authorities responsible for transfer policy implementation

Uttar Pradesh State Information Commission (UPSIC)

Address	7/7/A, RTI Bhawan, Vibhuti Khand, Gomti Nagar, Lucknow
Portal	https://upsic.up.gov.in/
Court S-10 e-mail	hearingcourts10.upic@up.gov.in
Presiding officer, Court S-10	Shri Virendra Pratap Singh, State Information Commissioner

The Commission is the forum where a dispute over transfer policy implementation is finally decided. Send written statements as a scanned PDF to the court e-mail, or alternatively upload them on the portal, at least two days before the hearing. Afterwards, keep the diary number that the portal generates.

Nagar Nigam, Prayagraj

Address	1 Sarojini Naidu Marg, Prayagraj – 211001
Website	https://allahabadmc.gov.in/
Telephone	+91-532-242-7204
PIO	Additional Municipal Commissioner (currently Shri Arvind Kumar Rai)
E-mail (RTI correspondence)	nsa.nagarnigam@gmail.com ; osnagarnigam@rediffmail.com
Social	@NigamPrayagraj on X

The Nigam is the public authority answerable for implementing the government transfer policy locally. Importantly, always copy the Nigam on anything you send to the Commission, so that the PIO cannot later plead ignorance.

Filing an RTI in Uttar Pradesh

Portal	https://rtionline.up.gov.in/
Fee	₹10 online
First appeal	Same portal, within 30 days of the reply or, equally, of the deemed refusal
Second appeal	Then https://upsic.up.gov.in/, within 90 days

Manav Sampada — where government transfer records live

Portal	https://ehrms.upsdc.gov.in/
Use	The service book, posting history and transfer orders of every State employee. Hence any office can generate a transfer trail from it in minutes.

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Reliefs sought on transfer policy implementation before the Commission

In the transfer policy implementation appeal, the applicant has asked for:

1. First, a finding of unreasonable delay and incomplete disclosure, with the maximum penalty of ₹25,000 under Section 20(1).
2. Second, a recommendation for disciplinary action under Section 20(2) against the PIO as well as the FAA.
3. Third, complete point-wise information free of cost under Section 7(6), as certified copies or Manav Sampada extracts.
4. Next, production of the 2024-25 transfer-policy compliance file for inspection.
5. In addition, a direction under Section 19(8)(a) to publish cadre-wise tenure data and maintain a public compliance register.
6. Lastly, final orders in an appeal that has now been pending since January 2025.

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How to test the transfer policy of government & implementation in your own district

1. To begin, ask the four questions above of your Nagar Nigam, Nagar Palika or district office through rtionline.up.gov.in.
2. Then demand the compliance file, not the policy text. PIOs usually answer “do you follow the policy?” by sending the policy. Instead, ask for eligibility lists, minutes, orders and retention reasons.
3. Also count the days, because delay alone is a ground for penalty.
4. Escalate on time — first appeal within 30 days, then second appeal within 90.
5. Finally, file a written statement before every hearing, and keep the diary numbers.

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FAQ: Transfer Policy of Government & Implementation

What is the Transfer Policy of Government in Uttar Pradesh? It is an annual Government Order — for instance, the 2024-25 version dates from 11 June 2024 — that sets tenure limits and procedures for rotating State employees across districts and posts. Moreover, it applies to departments as well as urban local bodies.

How should a department document transfer policy implementation? Through eligibility lists, screening-committee minutes, transfer orders, written reasons for retentions, and, in addition, entries on the Manav Sampada HRMS portal.

Can I use RTI to check transfer policy implementation? Yes, certainly. Posting histories and compliance files are public records under Section 2(f) of the RTI Act. Moreover, Section 4(1)(b) requires proactive disclosure of employee particulars.

What penalty applies if a PIO ignores an RTI on transfer policy? The Commission can impose ₹250 per day of delay up to ₹25,000 under Section 20(1). Furthermore, it can recommend disciplinary action under Section 20(2).

Which authority hears appeals in Uttar Pradesh? The UP State Information Commission, Lucknow — namely https://upsic.up.gov.in/.

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Case reference: Indradev Yadav v. PIO, Nagar Nigam Prayagraj — UPSIC Appeal S10/A/0496/2025, Registration A-20250101887. All facts come from the RTI application, the PIO’s reply dated 17/11/2025, and also the Commission’s notices and orders on record.ted 17/11/2025, and also the Commission’s notices and orders on record.

• Understanding the Role of PIO of LDA in RTI Requests
• Accountability in Prayagraj Nagar Nigam Issues
• Navigating Posting Details and Transfer Policies
• Nagar Nigam Prayagraj & Transfer Policy Explained
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